More than a time clock. A complete workforce control center.
Clock-ins, schedules, payroll visibility, secure employee records, and team communication — all in one platform built for shift-based teams and multi-location businesses.
- No per-feature pricing
- Mobile-first design
- Roles for admin, manager & employee
Wednesday, March 26
Live Operations Dashboard
12
Clocked In
3
On Break
2
Absent Today
17
Shifts Today
Maria G. · Clocked in
Store #4 · Verified
8:02 AM
Carlos R. · On break
Store #1 · Photo verified
10:15 AM
Devon W. · Late arrival
Store #2 · Outside zone
9:42 AM
More complete for security-heavy operations
Most time clock and scheduling tools handle the basics. Workivo is designed for businesses that need scheduling, attendance, payroll visibility, communication, and controlled document access in one place.
Comparison reflects publicly available product positioning. "Typical tools" refers to common scheduling and time clock platforms broadly.
Everything your workforce operation needs
Built for teams that need more than a basic time clock — with the security controls and operational depth that modern shift-based businesses require.
Smart Time Clock
One-tap clock-in and clock-out with real-time status across your entire team. Automatic break tracking, overtime detection, and complete shift history.
Geofencing + Photo Proof
Require employees to be physically present at a job site before clocking in. Layer in photo capture at punch time to verify identity — no buddy punching, no guesswork.
Scheduling & Shift Control
Build and publish schedules across locations, assign shifts to employees or leave them open to claim, and manage recurring patterns with template support.
Payroll-Ready Calculations
Automatically compile hours, breaks, and overtime from approved time entries. Generate per-period payroll runs with full deduction and tax configuration.
Secure Employee Records
Store and manage sensitive employee documents — IDs, SSNs, contracts, resignation letters, resumes, and photos — in a structured, access-controlled vault.
Admin-Only Confidential Access
A dedicated confidential section protected by a special admin PIN. Sensitive information is visible for only 30 seconds per session — then automatically concealed.
Time Off / PTO / Sick Days
Employees submit requests, managers review and approve. Full PTO policy configuration, sick leave banks, and vacation accrual tracking — all in one place.
Team Chat & Push Notifications
Real-time messaging between employees, managers, and teams. Group chats, announcements, read receipts, unread badges, and web push notifications on Android and iOS.
Meetings with Video
Schedule internal meetings, manage attendees, send invites, and launch video calls directly from the platform — no external conferencing tool required.
Attendance Monitoring
See who is present, late, absent, or on break — across all locations in real time. Auto-generated attendance records synced from clock-in events.
Reports & Insights
Birthday reports, vacation summaries, sick day tracking, attendance analytics, labor cost breakdowns, and payroll exports — built in and ready to print.
Multi-Tenant / Multi-Role Controls
Full multi-tenant architecture with isolated data per business. Role-based access for admins, managers, and employees — each seeing only what they need.
Designed for businesses that take employee data seriously
Workivo is built for operations that handle sensitive employee information and need more than basic password protection. Access controls are deliberate, layered, and time-limited by design.
PIN-protected + time-limited access
The confidential section requires a dedicated admin PIN to unlock. Once accessed, sensitive data auto-hides after 30 seconds — whether the browser is active or not. No persistent exposure.
Admin PIN-gated access
A dedicated confidential section that only unlocks with a special PIN. Standard admin credentials alone are not enough — adding a layer of deliberate access control.
30-second visibility window
Once unlocked, sensitive fields — including SSNs, IDs, and private documents — are visible for 30 seconds only. They conceal automatically to limit exposure.
Role-based access control
Admins, managers, and employees each operate within their own permission layer. Managers cannot access employee confidential records. Employees cannot access payroll data.
Structured document vault
Employee documents are stored in a controlled, categorized vault — not a general file system. Each file type (ID, SSN, contract, letter) is handled with access intent.
Minimized exposure by design
Sensitive information is never visible by default. It must be explicitly unlocked, and it re-hides automatically. This limits both accidental and unauthorized access.
Audit-ready structure
Every clock-in, document upload, payroll run, and access event is logged. The platform is built with oversight in mind for businesses that take staff data handling seriously.
Built for the teams that keep operations running
Shift-based businesses, multi-location operations, and any team that needs more than a basic punch-in system.
Retail
Manage floor staff across multiple store locations. Schedule shifts, track punctuality, handle time-off requests, and keep payroll on track without spreadsheets.
Supermarkets
Coordinate department leads, cashiers, and overnight crews. Use geofencing to verify on-site presence and photo punch to eliminate buddy punching on busy floors.
Restaurants
From prep to close, manage every shift with confidence. Track late arrivals in real time, automate attendance, and keep your front- and back-of-house teams aligned.
Convenience Stores
Small teams, high accountability needs. Location-based clock-in ensures your staff is on-site. Secure employee records stay accessible only to those who need them.
Deli & Grocery
Keep track of part-time and full-time workers across shifts. Manage PTO, sick leave, and confidential employee docs all in one controlled environment.
Warehouse & Operations
For operations teams where verification matters. Require location proof at clock-in, capture photo confirmation, and review attendance in detailed operational reports.
Multi-Location Businesses
Workivo's multi-tenant architecture is built for businesses operating more than one location. Manage all sites from a single admin view with full role isolation.
Every module. One platform.
From time tracking to payroll to secure documents — explore each operational module.
Real-time clock-in visibility across your entire team
Employees punch in and out via mobile or web. Geofencing verifies location. Photo capture verifies identity. Managers see live status — who's in, on break, or late — without asking.
Eliminate guesswork. Know exactly who is working, where, and for how long.
Ana M.
Photo + GPS
Clocked in
7:58 AM
James T.
GPS verified
On break
10:30 AM
Sara K.
Outside zone
Late arrival
9:22 AM
Tom W.
Photo + GPS
Clocked in
8:01 AM
Built to make workforce management less painful
These aren't vanity metrics. These are the real friction points Workivo is designed to address.
Reduce manual follow-up
Automated clock-in tracking, attendance sync, and PTO workflows eliminate the need to chase employees or cross-reference spreadsheets.
Cut payroll prep friction
Approved time entries feed directly into payroll calculations. No re-entry, no manual hour-counting, no formatting for a third-party tool.
Improve attendance accountability
Geofenced clock-ins and photo verification create a verifiable attendance record that removes ambiguity for managers and HR teams.
Centralize workforce operations
Replace five separate tools — time clock, scheduler, messaging, payroll, and documents — with one system that keeps everything in sync.
Limit exposure to sensitive data
Role-based access, PIN-gated confidential sections, and automatic 30-second visibility windows reduce the risk of unauthorized access to employee data.
Operate across multiple locations
Multi-tenant architecture means each location or business unit gets isolated data with centralized admin oversight — scale without losing control.
Simple, transparent pricing
Choose the plan that matches your team size and operational requirements. No hidden fees, no per-feature add-ons.
Starter
For small single-location teams getting organized.
- Up to 25 employees
- Time tracking & clock-in
- Basic scheduling
- Attendance monitoring
- Time off requests
- Team messaging (chat)
- Mobile app access
- Standard reports
Growth
For growing operations that need more depth and control.
- Up to 100 employees
- Everything in Starter
- Geofencing & photo punch
- Payroll calculations & pay stubs
- Employee document vault
- PTO & sick leave tracking
- Meetings with video conferencing
- Push notifications (mobile)
- Advanced reporting
Enterprise
For multi-location businesses with security and compliance needs.
- Unlimited employees
- Everything in Growth
- Multi-tenant / multi-location
- Admin PIN-gated confidential access
- 30-second visibility controls
- Role hierarchies (admin / manager / employee)
- Dedicated onboarding
- Priority support
- Custom configuration
All plans include a 14-day trial. No credit card required to start. Talk to us if your team has custom requirements.
Welcome back to Workivo
Your workforce dashboard is waiting. Sign in to view live operations, manage schedules, review attendance, and access your team's records.
- See who's clocked in right now
- Review and approve time-off requests
- Access payroll and scheduling from any device
Sign in to your account
Enter your credentials to continue.
Need access? or go to full login page